The Certificate of Incumbency is a formal document that certifies the identity of a company’s current officers, directors, and authorized signatories. It is issued by or on behalf of the company’s registered agent, company secretary, or corporate service provider and is commonly used to verify corporate authority in legal, banking, financial, and cross-border transactions. This document is essential when a company needs to confirm who has the legal power to act on its behalf.

How It Works

1. Order the Certificate on this page. For any questions or clarifications prior to placing your order, our Support Team is available to assist you.

2. Receive your Certificate of Incumbency, digitally certified and sent via email. Upon request, a physical copy can be dispatched via Mail or International Express Courier.

What Information is Included in the Certificate of Incumbency

While the content may vary depending on jurisdiction, entity type, and the issuing authority, a Certificate of Incumbency typically includes the following:

1. Company Identification

• Official legal name of the company
• Company registration number or identification code
• Country and jurisdiction of incorporation
• Date of incorporation
• Legal form of the entity (e.g., LLC, BV, PLC, GmbH)

2. Company Status Confirmation

• Confirmation that the company is legally registered and in good standing (if applicable)
• Confirmation that the named individuals are officially appointed and currently holding their positions

3. List of Incumbent Officers

• Full names of the current company directors, officers, managers, or partners
• Their respective corporate titles (e.g., Managing Director, Secretary, Treasurer)
• Appointment dates
• Nationalities and/or addresses (where applicable)

4. Authorized Signatories

• Names of individuals authorized to sign on behalf of the company
• Description of their signing authority (e.g., singly, jointly, limited authority, power to bind the company)
• Sample signatures (optional, based on the format)

5. Additional Corporate Information (if available)

• Shareholder information or ownership declaration (if included in the same certificate)
• Registered agent or registered office address
• Corporate seal imprint (if applicable)

6. Certification Section

• Signature of the issuing officer (e.g., company secretary, corporate services provider)
• Date of issuance
• Official stamp or seal
• Registry number or certificate identifier

Default language of the certificate: English
Certified translations into other languages available upon request (see Additional Services)

Requirements

To request a Certificate of Incumbency, please provide:

• The official name of the company
• The country of registration
• The registration number (optional but recommended for faster processing and accuracy)

Turnaround Time

• For companies in most jurisdictions, the Certificate is available instantly or within a few hours.
• For jurisdictions requiring manual retrieval or validation, the Certificate will be ready within approximately 5 business days.
• Express Service is available for urgent cases.

Additional Services

Creditus.org provides a full suite of optional services to support your legal and administrative needs:

• Certified Sworn Translation – available in all languages
• Notarization – for legal and international recognition
• Apostille – for use in Hague Convention countries
• Embassy Legalization – for use in countries outside the Apostille Convention
• Official Corporate Documents – including Articles of Association, Good Standing Certificates, and Company Extracts
• Debt Collection Service – initiate legal collection procedures using certified corporate documentation

Disclaimer

The information in this description is provided for general reference only. The actual content and availability of the Certificate of Incumbency may vary depending on the laws, practices, and documentation requirements of the jurisdiction in which the company is incorporated. CREDITUS is not liable for the absence of specific data where such records are restricted or not required by local law.